Free Flooring Estimate Template
Professional, itemized estimate templates designed specifically for flooring contractors. Download in Excel or print-ready PDF format.
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Excel Template (.xlsx)
Editable with auto-calculating formulas
PDF Template
Print-ready, fill by hand
What's Included in the Template
Header Section
- Your company name, logo, and contact info
- Customer name and address
- Estimate number and date
- Valid-until date
Line Items
- Room-by-room breakdown
- Material type and quantity (sq ft)
- Unit price and line totals
- Labor as separate line item
Totals Section
- Subtotal calculation
- Tax line (optional)
- Deposit amount
- Grand total
Terms & Notes
- Payment terms
- What's included / not included
- Warranty information
- Signature line for acceptance
How to Write a Flooring Estimate
A professional flooring estimate does more than list prices—it builds trust, sets expectations, and protects you from scope creep. Here's what every estimate should include:
1. Clear Company Information
Include your business name, phone, email, license number (if applicable), and address. This establishes credibility and makes it easy for customers to contact you.
2. Detailed Scope of Work
Be specific about what's included. "Install hardwood flooring" is vague. "Remove existing carpet, install 3/4" red oak hardwood (500 sq ft), install new baseboards, dispose of debris" is clear. The more detail, the fewer surprises.
3. Itemized Pricing
Break down costs by room and by type (materials, labor, removal, etc.). Customers appreciate transparency, and it helps you justify your price if they ask.
4. What's NOT Included
Explicitly state exclusions: furniture moving, subfloor repairs beyond X, appliance disconnection, etc. This prevents "I thought that was included" disputes.
5. Timeline and Validity
Include estimated start date, duration, and how long the quote is valid (usually 30 days). Material prices change—protect yourself.
Estimate vs. Quote: What's the Difference?
Estimate
An educated approximation of costs. Gives wiggle room for unexpected issues.
Use when: You haven't seen the site, or job has unknowns
Quote
A fixed price for defined work. Becomes binding when accepted.
Use when: You've inspected the site and know the full scope
Common Estimate Mistakes to Avoid
- Forgetting waste factor — Always add 10-15% for material waste
- Not including removal costs — Tearing out old flooring takes time
- Vague line items — "Flooring work - $3,000" invites disputes
- No expiration date — Material prices change; quotes should expire
- Missing payment terms — When is deposit due? Final payment?
Skip the Spreadsheets Forever
Floor Quote Pro generates professional PDF estimates in minutes—room-by-room breakdown, automatic calculations, your branding. All from your phone.
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